Handling Fees
The FSA will handle all money taken from event participants as part of the registration process. These will be limited to:
- Registration fees
- Meal/Food
- Merchandise
Registration of participants and the taking of event fees will be done using the FSA event registration system. All payments must be made electronically through PayPal, either using a PayPal account or a debit or credit card as a PayPal guest. Cheques and cash will NOT be accepted.
All event fees taken by the FSA must include all Paypal fees (please discuss) and any taxes for which the event organisers are liable.
Our system is able to apply different fees for the same event depending on the status of the participant. Discount codes can also be applied if you wish to make use of these to give discounts in some circumstances.
We will agree how to handle cancellations and repayments with the event organisers before advertising the event.
Event organisers can choose to close event registration either at the start or the end of the event.
FSA event registration charges will be deducted from the total collected event fees before these are returned to the event organisers. The balance owing to the event organisers will be paid within 5 working days of the closing of event registration.
Managing the participants list
Our event registration systems allow us to monitor uptake of the event, record participants details, including whether or not they have paid etc. This information can be exported as either an XLS or CVS file viewable in Excel. This file can be emailed to the event coordinator at the close of registration/start of event. In addition, the event coordinator can be copied into all registrations by email as they come in (we recommend that event coordinators request this facility so that they are kept informed about uptake in the lead up to the event).
Please contact Gareth Davies to discuss your event registration and how the FSA can help you ([email protected]).
